Payroll Giving

If You're an Employee

Payroll Giving is an easy, tax-free way for you to regularly donate to Cynthia Spencer Hospice direct from your salary.

If you're an employee, Payroll Giving donations allow you to “Pay less and Give More” as they are deducted before tax so each £1.00 you give from your salary will only cost you 80p, and if you are a higher rate tax payer, 60p.

This means: 


A regular Payroll Giving donation of:-

  • £5 a month could fund a 90-minute home visit by one of our specially trained Hospice at Home nursing assistants
  • £10 a month could fund our 24-hour advice line for two days
  • £30 a month could fund occupational therapy support to our patients for three days
  • £50 a month could fund a day’s care for a patient staying in our Inpatient Unit

Setting up Payroll Giving couldn't be easier! Just follow these simple steps:

Step One Speak to your HR or Finance/Payroll department to see if your employer is set up to offer Payroll Giving.

Step Two If they are registered simply access the website of whichever payroll giving agency your employer is registered with, download a form and send the completed form to your payroll/accounts department. 

Step Three If they are not registered why not suggest they sign up?

Step Four Simply click here to register with Payroll Giving and Payroll Giving in Action will contact your employer to set up a scheme.

Alternatively you could ask your employer to contact Chelsea, our Corporate Partnerships Fundraiser on email at or call 01604 973348

Frequently Asked Questions

When is the first deduction taken from my pay? Open/Close

Usually it will start on the next payroll day, but if you are signing up towards the end of the month deductions are likely to start the next but one payroll day.

How do I know that you have received my donation? Open/Close

Your donation is very important to us and we will write to thank you. We may also send you updates on our work if you have indicated that you are happy to receive these. You will know the deduction has started as it will appear on your payslip.

Is there a minimum or maximum amount I have to give? Open/Close

No, there’s no upper or lower limit, however, we recommend that you give at least £5 gross per month.

How is Payroll Giving different to a Direct Debit (Gift Aid)? Open/Close

Payroll Giving is taken straight from your gross (pre-tax) pay so there is no need for us to claim any tax back through Gift Aid, which saves us additional admin costs. If you are a 40% or 45% taxpayer, Payroll Giving is the only way we can automatically receive all your tax on a donation.

Can I stop giving when I want? Open/Close

Yes, by notifying your payroll department directly.

What happens to my Payroll Giving deduction if I leave my job? Open/Close

Payroll Giving automatically stops when you leave your job, but we hope that you will continue to give to us at your next job, you will need to set this up again as your donation is not transferable.

Is there an administration fee? Open/Close

Yes, but only a small one. Your employer will use a Payroll Giving Agent (like a charity bank) to distribute you and your colleagues monies. The Payroll Giving Agents are charities that need to make a small charge to cover their operating costs. Some employers pay this fee on your behalf so we receive your full donation.

If your employer doesn’t pay the fee, the Payroll Giving Agent will deduct it from your donation before passing it on to us. This will be between a 2% and 4% charge.

I pay tax at the higher rate of 40% or 45%, how does this affect tax relief on payroll donations? Open/Close

You will receive tax relief at the highest rate of tax you pay – each pound you give will generate £1.66 if you are 40% or £1.82 if you are 45% tax payer.

Can I still give through my pension? Open/Close

Yes, if you receive an occupational pension and your pension provider deducts tax through the PAYE system, you are still eligible for the scheme. Simply ask your occupational pension provider to make a donation from your pension before tax has been deducted.

If You're an Employer

Step One you need to set up Payroll Giving. We are registered with Payroll Giving in Action who would be delighted to help the business get going. Clicking on this link will take you directly to their employer guidance.


Alternatively contact an alternative HMRC approved Payroll Giving Agency who will set up the scheme in your workplace (A list of approved Payroll Giving Agencies can be found here).

Step Two When your Payroll Giving scheme is set up invite your employees to sign up. 

Step Three Each time your HR/ Accounts Department runs payroll deductions will be made and donations will be taken from your employees pay before tax but after National Insurance deductions. Donations are sent to your Payroll Giving Agency who pass them onto Cynthia Spencer Hospice.

Step Four The donations made by your employees make a difference to our patients and families.

If you need further support please contact John Helm by email on or by phone on 01604 973342