Meeting Room Hire

Welcome to our meeting rooms in Moulton Park, Northampton which is well-equipped and ideal for meetings, training sessions, presentations, small working groups and team away days.

Only ten minutes from central Northampton and with free Wi-Fi and complimentary beverages, our meeting room is the perfect place to hold a training session, Health & Safety updates, inductions, HR meetings and team meetings.

COVID-19 Important Update

In order to keep everyone safe we have introduced the following steps into the booking process for the hire of our meeting rooms for training and meetings only at this stage:

Making a booking:

When a booking is made we will ask for contact details for all attendees prior to the meeting date as part of our contract tracing system.  We will require attendees to advise us if they then display symptoms or test positive for Covid-19 within 14 days of attending our facility and we will then contact everyone likely to have been in contact with them to advise.

Prior to them attending the meeting we will be asking attendees if:

  • They have been in contact with anyone with Covid-19 symptoms or who has tested positive?
  • And / or if they are showing symptoms themselves?

In order to attend the meeting rooms, they will need to say no to both of these questions.

On the day of your booking:

We will have an attendee sign in process which will include confirmation of contact details and health and safety requirements and this will be held in a controlled environment. 

All meeting attendees will be required to wear masks and follow hand washing/sanitisation procedures while moving around our facility.  If attendees arrive without masks and gloves they will be required to purchase one from the stocks we will have available as they will be a required to wear one in order to enter the building and meeting.

The maximum capacity we will be allowing in our meeting rooms are as follows:

Main meeting space – 14 people

Main room smaller for website3

Boardroom – 4 people

Boardroom smaller for website3

The floors will be clearly marked out to ensure space for social distancing between each attendee and pull up banners will be in use to remind delegates of the importance of adhering to our safety requirements.

We are able to provide tea, coffee and water as usual but this area will require a clean down between each use. We will provide guidance on this and the necessary wipes etc.  We will be able to offer lunches from our usual caterer but these will all be individually boxed rather than sharing platters and must be eaten at the delegates allocated seating area.

A member of our team be on site on the day of your meeting to manage the process and a thorough clean will be performed in between each meeting.

 

 

 

 

 

 

 

 

 

Northamptonshire Chamber Members get 10% off meeting room bookings - Click here to access this offer

Unlike other meeting room facilities all the proceeds from our bookings go directly to supporting Cynthia Spencer Hospice!

To book our meeting room in Northampton click here to download a booking form and email it to fundraising@cynthiaspencer.co.uk. 

Or to arrange a visit to see the meeting room please contact us on 01604 973340 or email fundraising@cynthiaspencer.co.uk

Booked the meeting rooms at Moulton Park - A fantastic space with a very good set up, at a more than reasonable cost.

Would highly recommend!

Dave Williams, Managing Director, Onefoursix Marketing Agency

 

Northampton Business Network held its monthly meeting at Cynthia Spencer Meeting Rooms in Northampton recently. I received many comments on how well the room was suited to a large or small meeting. The on-site facilities were excellent - we arrived in the morning to a clean (very important as I own a cleaning company!) well-presented room with ample refreshments and space. We will definitely be booking another meeting at Cynthia Spencer later this year.

Ann Brebner, Owner, Time For You and Leader of Northampton Business Network

 

 

 

 

Thanks to all the team at Cynthia Spencer who hosted us for our annual team away day. Your meeting room was the perfect location to hold our meeting, great facilities and a brilliant team who looked after us very well.

Tim Driver, Marketing Controller, Greencore

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Sarah smaller for website

    Clean down smaller for website

Hand sanitiser smaller for website

 

 

 

   

 

 

 

 

   DSC 0352

 DSC 0355

Smaller for website

  Smaller for website 3

   

Greencore 2

Greencore 1

Facilities Open/Close

Facilities available in the room are an overhead digital projector and interactive wipe screen, WIFI, whiteboard and flip chart.

Room layouts Open/Close

Click here to download a list of room layouts

Catering Open/Close

Tea, coffee and water are complimentary. Additional catering can be arranged to your taste and budget. All lunches we provide will be individually boxed rather than served on sharing platters. You can either arrange catering yourself or we can book it for you but we will charge a 20% surcharge. We are happy to advise on catering establishments in the area. 

If you would like to organise your own catering we will apply the following surcharge:

£20 + VAT for 1-10 people

Rates Open/Close

Rate

1 - 10 People

 

 

Hourly

 

 

£30 per hour + VAT

 

Half day

(9 – 12:30 or 13.00 – 17:00)

 

 

£90 + VAT

 

Full day

(9 – 17:00)

 

 

£195 + VAT

We can also accommodate Breakfast and Early Evening Networking events. Please call 01604 973340 for further details.

Capacity Open/Close

14 people maximum capacity. Please see the room layouts for the maximum capacity per style.

Mobility Open/Close

Disabled access to the conference facility is available on prior notification.

Parking Open/Close

Free onsite parking is available.

Payment terms Open/Close

Invoices are payable within 14 days. Overdue invoices will be charged 5% each month until payments are made in full. 

Deposit Open/Close

A 50% non-refundable deposit is required on booking.

Cancellation policy Open/Close

Cancellation within one calendar month will incur a 100% fee.